Administrative Assistant - Emergency Department

 Req ID: 188161
Location: Central Zone, Halifax Infirmary Robie Street Entrance - QEII 
Department: OPCZ Emergency CCH
Type of Employment: Permanent Hourly FT (100%) x 1 
Management/Non Union Position
Posting Closing Date: 30-Oct-24

Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We’re on a mission to achieve excellence in health, healing, and learning through working together, which is reflected in the hospitals, health centres, and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators, and creative thinkers today.

Nova Scotia Health employs professionals in all corners of our beautiful province. We believe there's a place here for everyone to call home, from vibrant cities with exuberant nightlife to quaint towns with picturesque trails. The work-life balance that comes with a Nova Scotia Health role means you'll have the time to explore, discover, and participate in that coveted Atlantic lifestyle. Visit us today and check out www.novascotia.com to see why more people from across the globe are moving here.

About the Opportunity

The Administrative Assistant is responsible for providing comprehensive administrative support to the Director by effectively coordinating the day-to-day operation of the Director’s office. The position coordinates all administrative activities, establishes administrative procedures and guidelines and acts as a liaison with the administrative assistants within the portfolio and across Nova Scotia Health.  This position provides additional support to individuals, committees or working groups as assigned, as well as supports other members of the Emergency Department as required.

About You

We would love to hear from you if you have the following:

• Post-Secondary diploma in a recognized office administration, business administration or secretarial program
• Undergraduate degree is an asset
• Minimum of 5 years of progressively responsible experience, providing administrative support and office coordination at the executive level, preferably within healthcare and within an integrated service model provided throughout several locations with multiple partners and stakeholders
• International Association of Administrative Professionals (IAAP) certification is an asset
• Excellent communication, interpersonal, prioritizing and organizational skills are required
• Demonstrated competencies requiring advanced skills and abilities in all facets of modern office practices and technology and with information and meeting technologies.
• Experience utilizing technology in meeting planning to create efficiencies and streamline tracking and retrieval of information
• Previous experience using MAP, Microsoft Teams and Outlook is essential
• High degree of initiative, diligence, attention to detail and self-discipline/focus required
• Demonstrated ability to work independently with minimal supervision required
• Demonstrated ability to respectfully work with a variety of inter-professional team members required
• Competencies in other languages an asset, French preferred

Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.

Hours

• Permanent Full-time Position; 75 hours bi-weekly

Compensation and Benefits

$23.78 - $29.73 Hourly

Successful candidates may be eligible for our benefits package which includes health, dental, travel, long-term disability, and life insurance coverage as well as a defined benefit pension plan.

Once You've Applied

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted. 

Nova Scotia Health is committed to being a workforce that is free of discrimination, values diversity, and is representative, at all job levels, of the people we serve. We encourage all qualified applicants who self-identify as Indigenous, Black/African Nova Scotian, Persons of Colour, Foreign Nationals/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply and self-identify.