Administrative Assistant 2 - Department of Urology

 Req ID: 189780
Location: Central Zone, Halifax Infirmary Robie Street Entrance - QEII 
Department: MED Urology Department
Type of Employment: Permanent Hourly FT (100%) x 1 
Management/Non Union Position
Posting Closing Date: 24-Oct-24

Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We’re on a mission to achieve excellence in health, healing, and learning through working together, which is reflected in the hospitals, health centres, and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators, and creative thinkers today.

Nova Scotia Health employs professionals in all corners of our beautiful province. We believe there's a place here for everyone to call home, from vibrant cities with exuberant nightlife to quaint towns with picturesque trails. The work-life balance that comes with a Nova Scotia Health role means you'll have the time to explore, discover, and participate in that coveted Atlantic lifestyle. Visit us today and check out www.novascotia.com to see why more people from across the globe are moving here.

About the Opportunity

Under the direction of the Head of the Department of Urology, the Administrative Assistant is responsible for providing comprehensive administrative support to the Head by effectively coordinating the day-to-day operation of the office.  The position coordinates all administrative activities, establishes administrative procedures and guidelines and acts as a liaison with the other administrative assistants in the Department.  This position is responsible for supporting other management team members on occasion.  

About You

We would love to hear from you if you have the following:

• Post-Secondary diploma in a recognized office administration, business administration or secretarial program is required.  Undergraduate degree is an asset.
• Minimum of five years of progressively responsible experience, providing administrative support and office coordination at the executive level, preferably within healthcare (Equivalent combination of training and experience may be acceptable)
• Experience with and excellent knowledge of office practices and procedures
• Experience managing calendars, filing, collecting data, compiling statistical information and assisting with report preparation
• Knowledge of hospital and university administrative procedures an asset
• Excellent familiarity with all Microsoft Office Programs (including Zoom and MS Teams), scanning programs, website and internet applications and SharePoint
• Excellent organizational ability, ability to work and communicate with people with courtesy, efficiency and tact
• Ability to work under minimal supervision or direction
• Demonstrated ability to plan, organize and work independently
• Experience working with a high level of discretion and confidentiality
• Competencies in other languages an asset, French preferred

Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.

Hours

• Permanent, full-time position, 75 hrs bi-weekly

Compensation and Benefits

$23.78 - $29.73 Hourly

Successful candidates may be eligible for our benefits package which includes health, dental, travel, long-term disability, and life insurance coverage as well as a defined benefit pension plan.

Once You've Applied

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted. 

Nova Scotia Health is committed to being a workforce that is free of discrimination, values diversity, and is representative, at all job levels, of the people we serve. We encourage all qualified applicants who self-identify as Indigenous, Black/African Nova Scotian, Persons of Colour, Foreign Nationals/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply and self-identify.